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WebSurvey@UW

Welcome to WebSurvey@UW. We are excited to be able to offer you this service, and hope that you will find it beneficial for use in your research and employment. As you login for the first time, we want you to be aware of some of the rules of the road for usage. In addition to the terms for computer usage that you agreed to when you activated your NetID, there are some additional rules specific to usage within WebSurvey@UW.

By logging in and using WebSurvey@UW, you are agreeing to adhere to the following terms of service:

I. Appropriate Use

Individuals using this service are required to:

  • Follow the “Guidelines for Appropriate Use of University of Wisconsin-Madison Information Technology Resources”.
  • Protect the privacy and confidentiality of student, patient, employee and other institutional information, as required for example by FERPA (privacy of student information), and HIPAA (privacy of patient information).
  • In accordance with federal regulations and UW–Madison polices, all research involving human subjects must be reviewed and approved by an Institutional Review Board prior to any research intervention with a participant. See Human Research Protection Program for details.
  • Comply with all other applicable University policies, State and Federal laws, including for example: copyright law.

II. System Use

Web Survey@UW is currently available only to UW-Madison faculty and staff with an active NetID.

  • WebSurvey@UW provides a survey creation and hosting environment. There are service levels based upon number of surveys and number of respondents. All service levels are active for one year from the date of purchase. At the end of the service term, you may optionally choose to extend the service for an additional year. Any extension must be purchased prior to the end of the original service term or your account with the related surveys and respondent data may be deleted.
  • Before your survey term has expired, please be sure to download your data to other media, such as a local hard drive CD-ROM, and/or zip disks.
  • Before you leave the University, be sure to download copies of your data to other media, such as a local hard drive, CD-ROM, and/or zip disks.
  • WebSurvey@UW administrators will verify your eligibility after each fall and spring semester begins. If you are no longer eligible for WebSurvey@UW at those times, you will be notified and your files will be deleted.
  • You are responsible for the integrity of your survey data.

III. Privacy Statement

UW-Madison respects the legitimate interests of the WebSurvey@UW within appropriate limits for educational, ethical and legal reasons.

  • WebSurvey@UW administrators routinely monitor the volume of surveys and survey respondents for system management purposes.
  • Usage may also be subject to security testing and monitoring.
  • If the University receives a credible report that a violation has occurred, or if, in the course of managing the service, discovers evidence of a violation, then the matter will be referred for investigation, University disciplinary action, and/or criminal prosecution.
  • Complaints that specific material violates the law or University policy should be reported to Badger Incident Response Team (BadgIRT).
  • If you are employed by the University, you should be aware that any survey(s) you create or data that you collect or publish in WebSurvey@UW may be subject to the Wisconsin Open Records Act. For more information see the Records Management site.