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Group Directories Administration

As a Group Directory Administrator, you are responsible for setting the access permissions for all sub-directories and files. This includes creating contacts and groups and well as setting the sharing options. You will also be in charge of managing the Trash Directory for the Group Directory. If your group members delete files that they need to recover, you will be able to assist them with this task. If files are deleted permanently from the trash can however, they cannot be retrieved, so be sure you want to permanently delete something before you choose this option. Common practice is to review your trash can contents every 30 days and delete those objects that are over 30 days old. You may establish your own set of guidelines to suit your individual requirements.

DO’s and DON'Ts for every administrator :

DO:

  • Request the Group Directory using the My WebSpace Group Directory Request Site
  • Make any changes to the group directory name or administrators by using the Group Directory Admin Site
  • Set all sharing permissions
    • Create contacts and groups
  • Monitor and manage the Trash Can
    • Restore files as necessary
    • Permanently delete files on a regular basis
  • Monitor the Quota allocation for the directory
    • Requesting additional quota as necessary using the My WebSpace Feedback Form
  • Complete the annual audit requirements on a timely basis
  • Assist your group members with creating WebDAV connections

DON’T :

  • Change/Modify the name of the main Group Directory within My WebSpace. Please make all changes to the Group Directory name at the Group Directory Admin Site
  • Change/Modify the main Group Directory administrative contacts within My WebSpace. Please make all changes to the administrative contacts at the Group Directory Admin Site
  • Change/Modify the permissions to give yourself or anyone else Delete permissions on the main Group Directory.
  • Delete the main Group Directory from within My WebSpace. Please complete the delete directory form located at the Group Directory Admin Site. If you delete the directory, the directory and all of its files will be gone and will not be able to be retrieved.
  • Permanently delete items in the group trash directory, by clicking on your Empty Trash icon. The Empty Trash icon will permanently delete the files in your personal trash directory.

Accessing your Group Directory

To access your Group Directory, you will need to login to your personal My WebSpace account. Once you have logged in you will see a Group Directories link under the Bookmarks section in the left menu. If you are one of the administrators, you will also see a bookmark with your Group Directory name. You can access the Group Directory in one of two ways:

  1. Click on the bookmark and you will be taken directly to the Group Directory
  2. Click on the Group Directories link to see all of the Group Directories to which you have been given access.

Quota Information

The total quota initially available per Group Directory is 1GB. This includes all sub-directories (including the Group Trash Directory). To increase this total quota amount, you may request additional storage on-line through the My WebSpace Feedback Form .