WiscList - Terms of Service

By using the WiscList service you are agreeing to be bound by the following Terms and Conditions of Use, all applicable laws and regulations, and agree that you are responsible for compliance with any applicable local laws. If you do not agree with any of these terms, you are prohibited from using or accessing this service.

Terms of Service

• Eligibility Requirements
• Site Owner Requirements
• List Expiration
• Site Expiration
• Site Standards
• Spam Filtering
• Maintenance

Eligibility Requirements

• UW-Madison faculty or staff member, including affiliated UW-Madison individuals (e.g., System Administration, UW-Extension). A UDDS number is required.
• Registered UW-Madison student officially representing a UW-Madison Registered Student Organization. The applicant must be the primary contact for the RSO.

Site Owner Requirements

• UW-Madison faculty or staff member, including affiliated UW-Madison individuals (e.g., System Administration, UW-Extension).
• Registered UW-Madison student officially representing a UW-Madison Registered Student Organization.

List Expiration

• In an effort to more effectively allocate available system resources the WiscList service will be adopting a policy and process to remove unused or abandoned lists. These unused lists can impact overall system performance, count negatively against our existing license agreement, and can expose remaining list members to additional bulk mail and viruses. The measures we will impose will ensure quality performance can continue for active lists and list members.
• We will notify the list and/or site administrator(s) of record that we believe a particular list to no longer be in use for any list that has not received at least one legitimate message in a 13 month period. Legitimate is defined as any message delivered to list members that has not been rated as bulk mail by the WiscMail spam service. Once notification has been sent administrators will have 2 weeks to remove the list from the cleanup process. Removal simply requires a message to be posted to the list in question. Lists remaining inactive after 2 weeks will be disabled and scheduled for deletion at the conclusion of another 2 week period.

Site Expiration

• WiscList Sites must contain at least one list. Any WiscList Site that does not contain at least one list will be disabled after a period of 30 days.

Site Standards

• The site purpose, as described on the application form, must fall within the faculty/staff's UW-Madison departmental responsibilities and the mission of the University of Wisconsin-Madison.

Spam Filtering

• High volumes of bulk mail can pass through mailing lists and can lead some external email providers to block the successful delivery of all UW email list traffic into their systems. To prevent such unexpected mail stoppages from effecting the entire University population we reserve the right to exclude messages identified as highly likely to be bulk mail from the allowable list traffic. Obvious bulk mail is defined as email receiving a spam score of 7 out of 7 stars by the WiscMail spam scanning service.

Maintenance

• The scheduled maintenance window for Wisclist is every Sunday 8:00am- Noon. Please note this window is used only when necessary. The lists service will generally be live during this time.