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InfoAccess

Data Authorization

Detailed Instructions for Filling Out the InfoAccess Data Authorization Web Form

Overview
Fill in user information, request the data you want to access and authorization filter codes (if necessary). Print the form(s) and route for appropriate signatures.

Step One: Complete User Information

Complete Email Information:
Fill in your e-mail address. This information is used to notify you when the authorizations are complete.

Have a DoIT Logon ID?:
If you have a DoIT assigned logon id (i.e., a 3270 mainframe logon id), enter just your id and click on the button "Have DoIT Logon ID." The user information on file for you will display. Social Security number does not display for your privacy.

After clicking the "Have DoIT Logon ID" button, the information is re-displayed in a new format at the top of your display.

Don't Have a DoIT Logon ID?:
If you do not have a DoIT assigned logon id, fill in all the information such as name, title, social security number, Department UDDS, etc. Click on "Need DoIT Logon ID Assigned."

After clicking the "Need DoIT Logon ID Assigned" button, the information is re-displayed in a new format at the top of your display.

Need to Make Changes?
If you need to complete or change your user information, click on "Edit User Info." Make the necessary changes. Click on the appropriate button to have them take effect.

Step Two: Request Data Authorization

Select Data View Name(s):
Select the name from the scrollable list and click on the "Request New Data" button.

If you do not know the correct data names for the data in the data warehouse, look at the documentation for all Available Data Views on the InfoAccess home page.

Select Filters if Prompted:
Some data has additional limits by using an authorization filter. These filters limit the data by UDDS, college code, major code or department number.

If the data table you selected uses an authorization filter you are prompted for the appropriate values. Select the code(s) you need and click on "Select Codes" button.

Continue to Request Additional Data Views:
Request additional data, edit the information you already entered, or display and print the printable form.

The information display always comes back to the point where you can request additional data authorizations (by selecting another data table and clicking on the "Request New Data" button).

Review, Edit, or Delete Items
If you choose to review, edit or delete what you have already added to the form, scroll toward the top of the form and choose the appropriate action button.

Step Three: Print the Form(s)

Display the Printable Form
Click on the "Display Printable Form(s)" button.

Clicking on this button displays the information you entered, the data custodian, routing information and signature boxes.

This display contains one form page for each data custodian.

Need to Make Changes?
If you need to make changes to the data displayed, click on the "Return to Edit Mode" button.

Now Print the Forms
Print each form as a separate document.

After printing the first form, scroll to the bottom of the page and click on the "Display Next Page" button (this will only display if there are additional forms to print). If you are prompted to "Repost Form Data" click on "Yes." Continue to follow this procedure until all forms have been printed.

Step Four: Review, Sign, and Route the form(s)

Review and sign the printed forms. Route them to the data custodian listed for approval.

Keep a copy of these forms for your records. The data custodian approves the forms sends them to DoIT for further processing. You will be notified by e-mail when your authorizations are complete.