Features

Direct Access to Others' Calendars

Do you waste valuable time exchanging phone calls and emails trying to set up meetings with others on campus? Because all UW-Madison faculty, staff and students have WiscCal accounts, you automatically have direct access to these 70,000+ calendars (though some departments use other calendar systems). Each user decides who and how much information others can see, as well as who has rights to set appointments with them.

Web, Desktop, and Connector for Miscroft Outlook Clients

WiscCal can be accessed through any computer with Internet access (via web client), but users can also use a handful of desktop clients. In addition, an Oracle Connector for Outlook, which supports Office 2007, is available for users who want to view their WiscCal calendar through Windows Outlook. To view a list of supported clients review the following page: WiscCal supported clients.

Resource & Equipment Scheduling

In WiscCal, "resources" (e.g., meeting rooms, projectors, vacation calendars) can be assigned their own calendars for reservation and scheduling purposes. For instance, the Waisman Center uses WiscCal to schedule its sound booths and to keep track of staff schedules. Other groups, such as Facilities, Planning & Management and English as a Second Language, use the resource scheduling feature of WiscCal to reserve lab devices, conference rooms and audio-visual equipment.

Role-based Accounts and Delegated Access

WiscCal accounts aren't limited to specific individuals. A role-based account can be associated with a position or job function, enabling a department to display conference room availability, manage the calendars of student positions that have frequent turnover, or schedule meetings with non-University staff who don't have WiscCal calendars. And if you're too busy to manage your own schedule, delegated access allows someone else to work on your behalf. Campus departments and organizations may register for WiscMail Plus to create role-based accounts for a shared position within your department or to interact with users who are not affiliated with UW-Madison.

Sharing Calendars (ShareURL)

ShareURL gives users direct access to their calendar data, which offers a wider set of options for viewing and presenting calendar data. For example, users can easily share their WiscCal calendar (including resource calendars) with those who do not use an online calendar or with those who use a different calendaring system. It works by generating a unique URL that displays WiscCal calendar data as a simple web page.

WiscCal Scheduling Assistant

WiscCal Scheduling Assistant enhances the appointment creation functions of WiscCal. Two types of people use WiscCal Scheduling Assistant: Schedule Owners and Schedule Visitors. Anyone eligible for a WiscCal account can use these features. Many UW-Madison academic advisors are Schedule Owners. This service automatically links UW-Madison students with their assigned advisors.